Local Business Manager - Wsp

Business Manager (WMS Band 2)
Employee and Business Support Services Administration – Business Services

Washington State Penitentiary (WSP)

Walla Walla, WA

The Department of Corrections is seeking a highly motivated and qualified individual for the position of Business Manager at Washington State Penitentiary in Walla Walla, Washington, on a full-time, permanent basis.

This recruitment is anticipated to remain open until filled; however, initial candidate screening is to begin July 7, 2025. It is in the candidate's best interest to apply at their earliest opportunity. The hiring authority reserves the right to make a hiring decision at any time after July 7, 2025.

The Washington State Penitentiary (WSP) is comprised of 4 Close Custody Units, 3 Special Housing Units, 2 Intensive Management Units, 2 Medium Units, 3 Minimum Housing Units and a Hospital. In all, WSP houses approximately 2,500 offenders and employs approximately 1,100 staff.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

To begin the online Application Process:

Click the green 'Apply' button located at the top right corner of this the job posting.

Sign in or create an account.

The following must be attached to your completed application:

1. A cover letter outlining your qualifications.
2. A detailed chronological resume'.
3. And at least three professional references with a phone number and an email address for each.

• A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

Click "Accept & Submit" to submit your application. Incomplete application packages may be disqualified from the process.

Duties may include but are not limited to:

• Consults with appointing authorities, managers, staff, supervisors, and Human Resources regarding complex issues.
• Exercise discretion and judgment when providing consultation and advice, applying skills, and knowledge to different situations.
• Ensure compliance through providing accurate interpretation, verbally and in writing, of policies, Revised Code of Washington, Washington Administrative Codes, judicial procedures, regulations, directives, operational memoranda, rules, goods and services contracts and applicable collective bargaining agreement (CBA).
• Ensure DOC staff receive pay timely and accurately by working collaboratively with the Roster Office, Human Resources, and Headquarters Payroll to properly record time and attendance and process payroll actions.
• Oversee the effective, accurate and timely management of resident trust and other local fund activity by working collaboratively with the HQ Trust Accounting Manager and LFO/COS Unit staff.
• Oversee the effective operation of the Warehouse and management of the purchasing operations
• Establish results-based performance expectations; sets work priorities; and conduct timely, meaningful performance evaluations of staff which includes coordinating, documenting, and reporting performance measures and standards.
• Maintain internal controls in accordance with OFM requirements to include segregation of duties, safeguarding of assets and required business practices/procedures.
• Prepare Biennial Budget Allotments. Ensure accuracy of the Salary Projection System. Conduct annual comparison of custody allotments to post audit summary and master roster before finalizing allotments.
• Participates as a member of the WSP Executive Leadership Team.
• Participates as a member of the Business Services Management Team

Required Qualifications:

• 5 years professional accounting experience
  1. Professional experience is defined as Fiscal Analyst 1, or equivalent, work or above.
• 3 years supervisory or lead worker experience dealing with issues such as coaching, mentoring, training, and corrective action
• 18 quarter or 12 semester hours educational classes in accounting, auditing, or budgeting which must include Accounting 201, Accounting 202, and Governmental Accounting or their equivalent from an accredited college or university whose accreditation is recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).
• Professional level experience providing consultation and direction on most complex issues and questions in the areas of ethics, budgeting, accounting, purchasing, warehousing, interpretation of statutes, rules, and regulations.
• Working knowledge of Microsoft Word and Excel in order to develop and/or maintain spreadsheets that includes, creating formulas and linking pages or workbooks.
• Working knowledge of the principles of internal control.
• Ability to coach and mentor others.
• Working knowledge of the principles of procurement, delivery of goods, and warehousing.
• Ability to work in a fast-paced and changing environment.

Desired Qualifications:

• Bachelor’s degree in Professional Accounting, Business Management, or related field with 18 quarter or 12 semester hours educational classes in accounting, auditing, or budgeting from an accredited college or university whose accreditation is recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).
• Working knowledge of governmental accounting and budgeting.
• Working knowledge of fund accounting, including financial statements, bank reconciliation and budgeting.
• Extensive working knowledge of Collective Bargaining Agreement articles related to compensation, leave and overtime.
• Working knowledge of Agency Financial Reporting System (AFRS), Enterprise Reporting (Fastrack) or AFRS Toolbox, MIP- Fund Accounting (ALF), and ATLAS Staff scheduling software.

Our Agency

Mission: The mission of DOC is to improve public safety by positively changing lives.

Our Vision: Working together for safer communities.

Our Commitment: To operate a safe and human corrections system and partner with others to transform lives for a better Washington.

For additional information about the agency, please visit doc.wa.gov

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 12 days of paid sick leave a year
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

Telework Details

This position may be eligible for part time telework after initial in-office training is complete. This position will require weekly in office attendance. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility as business requires.

Additional Information:

• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  **Please note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, email dochrebssrhrsupport@doc1.wa.gov or call us at (360) 463-4833. For TTY service, call the Washington Relay Service at 7-1-1 or 1-800-833-6388.