APPLY IMMEDIATELY
First Review of Applications is Scheduled for June 23, 2025
Open continuous recruitment until sufficient applications are received
This recruitment may close at any time without further notice
The City of Pomona offers an exciting opportunity for an experienced and strategic leader to join the Police Department as an Administrative Services Manager. This key role involves driving financial strategy and ensuring operational excellence through oversight of the Budget Management Unit. The position is responsible for leading budget planning and development, managing grants and asset forfeiture funds, overseeing cost recovery programs, and providing complex administrative support to the Chief, Deputy Chief, Executive Command Staff, and City Administration. Collaboration with City leadership and outside agencies is essential to maintaining efficient financial operations and contributing to the department’s mission of public safety and service.
Ideal Candidate
The ideal candidate for the Administrative Services Manager position with the Pomona Police Department is a strategic and analytical professional with a deep understanding of municipal law enforcement financial operations. They are a self-starter who is resourceful and proactive-with the ability to thrive in a fast-paced environment overseeing complex budgets, and ensuring compliance with diverse funding requirements, including grants and asset forfeiture programs. This position requires exceptional time management and organizational skills, as well as the ability to work well under pressure while managing multiple priorities. The successful candidate must demonstrate strong leadership skills, adaptability, and a commitment to excellence. Flexibility is essential, as the role may require working outside of normal business hours to attend city council meetings, police commission meetings, budget sessions, and other critical engagements as needed.
Why Pomona
Working for the City of Pomona as an Administrative Services Manager in the Police Department is more than just a job—it’s a chance to make a tangible difference in our community while propelling your career to new heights. As a key member of our team, you’ll collaborate with dedicated colleagues who share a passion for public safety, financial integrity, and operational excellence. The Administrative Services Manager will strengthen the City’s law enforcement efforts by ensuring smart financial management, fostering innovation, and contributing to the safety, security, and resilience of Pomona’s residents and neighborhoods.This position has an excellent benefits package that includes a 4/10 work schedule with Fridays off and an education incentive of 6% for a Master's degree or above. Additionally, this position falls under Group C of the PMMCEA contract which is entitled to 80 hours of Executive Leave.
In this role, you'll grow professionally and enjoy financial stability and growth. The City of Pomona is proud to offer competitive salaries, complemented by a structured salary increase plan:
- 4% increase on October 1, 2025.
- 5% increase on October 1, 2026.
Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be:
Education and Experience - Bachelor's degree from an accredited college or university with major course work in accounting, public administration, business administration or a related field.
- Four years of responsible experience in accounting, auditing, financial analysis, budgeting and/or economic forecasting.
- Two years of lead or supervisory experience is desired.
License or Certificate- Possession of a valid driver's license.
Core Competencies:
- Attention to Detail: Focusing on the details of work content, work steps, and final work products
- Leadership: Guiding and encouraging others to accomplish a common goal
- Mathematical Facility: Performing computations and solving mathematical problems
- Valuing Diversity: Appreciating the benefits of varied backgrounds and cultures in the workplace
- Critical Thinking: Analytically and logically evaluating information, propositions, and claims
- Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
- Plan, develop, implement, and administer the Police Department's annual budget; prepare budget narratives; analyze and project Police Department expenditures and revenues; review and recommend budgets submitted for all Police Department programs and services.
- Provide direct assistance in the planning, preparation, and administration of the Police Department's budget; provide centralized record keeping, audit, and control of all Police Department expenditures; recommend and implement budget adjustments; provide monthly and quarterly budget reports.
- Supervise and oversee the Police Department's cost recovery, false alarm programs, accounts payable/receivable and payroll functions, and other programs as assigned.
- Select, train, motivate, and evaluate assigned personnel; provide and/or coordinate staff work flow and training; review and evaluate work products, methods, and procedures.
- Monitor and evaluate the efficiency and effectiveness of financial operating methods and procedures; identify opportunities for improvement and review with appropriate managers.
- Research, collect, compile, and organize information from various sources on a variety of specialized police department financial operations; prepare comprehensive technical records, reports and summaries to document financial transactions and record keeping procedures.
- Coordinate, prepare, and present studies, reports, and agenda items for the City Council.
- Monitor legislation and analyze proposed legislation to determine impact on Police Department financial resources.
- Research, develop, and provide monthly, quarterly, and annual budget and financial reports for all Police Department general fund, asset forfeiture, and State and Federal grant and entitlement programs.
- Interpret and apply laws, rules, regulations and orders governing the State and Federal Equitable Sharing Programs.
- Administer and monitor program compliance and permissible uses.
- Conduct costing and productivity analysis relative to Police Department operations.
- Research, develop, and write public safety grant proposals; provide all required administrative and financial reporting for grant programs.
- Research, develop, and implement new programs including cost recovery, grant and technology enhancement projects.
- Research and prepare various annual State and Federal financial audit and certification reports for grant programs and asset forfeiture funds.
- Assist in, prepare, and submit requests for reimbursements for Federal and State grants, and reimbursement programs.
- Make presentations to the City Council, boards, commissions, other governmental entities, employees, and the public; provide detailed information requiring specific and technical knowledge of departmental policies, procedures, and programs.
- Serve as a representative on various committees.
- Interpret and apply various provisions of employee MOU's as they relate to the payroll and accounting functions of the Police Department.
- Gather and analyze complex statistical data.
- Develop, recommend, and implement assigned projects, policies, procedures, programs, and activities.
- Perform related duties and responsibilities as assigned.
Essential duties require the following physical skills and work environment:
Ability to work in a standard office environment; ability to travel to different sites and locations.
Examination Procedure
Screening of qualifications and most qualified is based on the information provided on the official City Application. A resume may be attached to your application but will not substitute for the completion of your application. The selection process for this position may consist of one or more of the following: screening of qualifications, and oral interview. In addition, the selection process may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position. The Human Resources Department may waive any part of the examination depending upon the number of applicants.
Prior to employment, applicants must successfully pass a background investigation and an interview with the Police Chief or his designee. Failure to receive a recommendation for hire at any phase of these procedures will result in disqualification.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.