Court Process Officer U310

ESSENTIAL FUNCTIONS

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Answers phone calls, provides information, takes messages, and routes calls.
• Processes correspondence, court records and other documents.
• Prepares reports, compiles evidence should legal action be taken and testifies in court.
• Maintains security, order, and discipline to prevent disturbances and escapes and ensure the safety of juveniles, staff, and the community.
• Observes and searches juveniles and inspects and searches facilities as needed.
• Initiates contact with parents, legal guardian, and other agencies.
• Retains and destroys official court records according to established retention schedules, and processes records for archives.
• Locates sites and addresses on maps, and researches directories and other sources to obtain current address or location of individuals.
• Communicates with and explains the juvenile court and family court process and procedures to the public, and refers the public to other governmental agencies for services and assistance.
• Records date, time and initials on court process documents which have been served, notes why papers could not be served, and documents disturbances and significant occurrences.
• Apprehends and detains youth; operates motor vehicle to transport youth and adults to detention facilities, and children to residential facilities and hospitals; and escorts youth to court who have voluntarily surrendered.
• Operates two-way radio to transmit and receive codes, information, and messages.
• Enters demographic information and codes into the computer, updates and edits files, locates and retrieves information, generates routine daily reports, and corrects computer data entry errors.
• Compiles and files department records; completes and processes forms; maintains manual logs; duplicates and collates forms, reports, correspondence and other documents; and inventories and distributes forms and supplies.
• Plans, executes and inspects all aspects of the trip for the assurance of a safe and controlled travel environment.
• Responds immediately to all incidents or situations.
• Follows departmental security policies and procedures.
• Transports offenders, documentation, or materials between various locations.
• Maintains logs or records of transport activities.
• Escorts and accompanies offenders within the facilities, courthouses or during meetings.
• Prepares, maintains, reviews, and processes various reports and documentation such as booking documents, transport logs or court documents.
• Provides offender care by maintaining the cleanliness and safety of holding areas and transport vehicles.
• Communicates with correctional facilities, jails, and other law enforcement agencies where offenders are being housed, giving instructions for their departure and approximate time of arrival.
• Follows established procedures and protocols during offender transport including maintaining a secure environment.
• Reviews, handles, distributes, and verifies all related travel and court documents including offender identification.
• Uses restraining devices for the security and transport of offenders.
• Counsels and observes offenders as appropriate to maintain a stable environment and detect unusual or prohibited behavior that could be a threat.
• Contacts Federal, State, and local police agencies and sheriff offices.
• Transports juveniles to court, hospital, or other facilities and service locations.
• Performs related work as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• High School Graduation or GED equivalent.
• One (1) year of criminal justice, security, court records processing, inspection or investigation, social service, customer service or clerical experience or an equivalent combination of education, training and experience.

PHYSICAL DEMANDS

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Lifts and carries items weighing up to 50 pounds.
• Travels to various state locations frequently.
• Meets regular and punctual attendance standards and any special needs of the position as determined by management, including mandatory overtime.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• Unexpected natural disasters.
• Unexpected behaviors from the public.

SPECIAL CERTIFICATIONS AND LICENSES

• Must be a US Citizen.
• Must be a minimum of 21 years of age.
• Applicants and employees in positions which perform job duties that may require contact with offenders in the custody or supervision of the Department of Juvenile Justice or with youth in the car, custody or supervision of Youth Development must meet qualifications pursuant to the Federal Prison Rape Elimination Act, 28 CFR 115.317, to include periodic post-employment criminal background checks.
• An applicant may be disqualified for multiple misdemeanors, an unacceptable criminal record, or multiple traffic violations.
• Must not have been convicted of a felony or have any criminal action pending against them.
• Must submit to a pre-employment polygraph test.
• Must pass a pre-employment physical, stress and medical examination.
• Must be vaccinated for hepatitis B, have provided evidence of immunity, or have signed a declination form within ten days of initial assignment.
• Must pass an annual tuberculin test.
• Must complete forty (40) hours of annual in-service training.
• Must work a varied schedule.
• Must take a pre-employment psychological examination.
• Must be eligible for certification as a State Peace Officer.
• Must submit to pre-employment and random drug screenings.
• Use of security equipment required.
• Must possess and maintain a valid state driver’s license with an acceptable driving history.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.