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Fleet Coordinator

City of Hampton | VA

Posted Date 7/08/2024
Description The Fleet Coordinator performs duties under the direct supervision of the Logistics & Facilities Manager. The Fleet Coordinator is responsible for performing a wide variety of coordination and technical support duties in the areas of vehicle maintenance and repairs, and support for emergency management. The incumbent works in a manner that demonstrates a commitment to providing excellent internal and external customer service to support the mission of the Hampton Sheriff’s Office (HSO). Some of the work may be complex; some work may require knowledge specific to the department/division. May serve as a lead worker.
Pursuant to §15.2–1603 of the Code of Virginia incumbent is appointed at-will and serves at the pleasure of the Sheriff. The Fleet Coordinator works collaboratively within and outside the organization, and draws upon the expertise of the HSO leadership team and staff, City departments, and community stakeholders to ensure that goals are met in a timely and cost-effective manner.

  • Develop, implement and manage periodic vehicle inspections.
  • Act as HSO vehicle coordinator to Fleet Services for vehicle matters (M&R, Motor pool, fueling) and implement all directional decisions with regard to the HSO fleet.
  • Develop and implement procedures to ensure timeliness in complying with Fleet Services preventative maintenance schedules, and immediately reporting vehicle malfunctions.
  • Develop and implement procedures to routinely clean vehicles to enhance HSO’s public image and protect the investment in vehicular assets.
  • Evaluate HSO vehicle assignments annually and recommend reassignments, transfers, or rotation of those assigned vehicles.
  • Manage timely DMV license plate renewals for selected agency vehicles.
  • Interacts with contractors to perform facility maintenance and repair work.
  • Ensures that all HSO policies and procedures are followed related to the performance of maintenance functions.
  • Works together professionally in a team environment with coworkers and other department personnel.
  • Facilitates preventative maintenance checks on vehicles, and generators to optimize HSO’s operational readiness in the event of emergency weather events.
  • Coordinates the timely fueling of building and portable generators
  • Assists in implementing HSO “Continuity of Service” plans for emergency weather response.
  • Utilizes a personal computer to store, compile, analyze, and retrieve a variety of documentation and statistical data related to fleet assets. Utilizes the Jail Management System/Power DMS and any other software systems utilized by the HSO.
  • Serves as a lead worker; may train other staff.
  • Prepares reports and presentations for the use by the HSO leadership team.
  • Assists with internal evaluations for compliance with all mandated standards prior to the accreditation process.
  • Reviews and reports on the status of fleet readiness and uptime.
  • Answers daily correspondence, telephone calls and drafts memoranda.
  • Performs other job-related duties as assigned.
Required Knowledge

  • Ability to learn applicable computer application skills
  • Ability to work in MS Office (including Word, Excel, Power Point,) or other related software to develop/maintain databases, spreadsheets, budgets, and other information
  • Ability to read and comprehend federal, state and city codes and compliances.
  • Ability to interact and work with a wide range of people. Ability to work with staff at all levels and with persons in other organizations
  • Ability to react to frequent changes in duties and volume of work
  • Ability to listen empathetically
  • Ability to logically organize details
  • Ability to support a wide array of projects to successful conclusion
  • Analytical, research and organizational skills
  • Detailed and task-oriented, possesses a professional attitude, able to work a flexible schedule.
  • Must have strong written and verbal communications skills. Must be highly organized, and a self-motivator.
  • Ability to maintain confidentiality of all information
  • Ability to establish and maintain effective working relationships with associates, supervisors, officials, other agencies, the general public, and persons from a variety of racial, ethnic, and economic backgrounds.
  • Able to deliver effective results, meet tight deadlines
  • Ability to read and comprehend laws, ordinances and orders
  • Maintains composure under adverse conditions
  • Makes sound decisions
  • Utilizes good public relations skills
  • Prioritizes tasks
  • Properly operates authorized city vehicles
  • Ability to keep records current and prepared for audits
  • Ability to receive and maintain professional certifications, as required

Performance Standard

All Employees are expected to follow all Federal, State and local laws; effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the expectations of the Hampton Sheriff’s Office. Employees are also expected to lead by example and demonstrate the highest level of ethics.
Education and Experience

Graduation from high school or successful completion of the GED. Associates degree in Public or Business Administration preferred. Minimum of three (3) years work experience in the field of Fleet and/or Facilities. Requires the ability to efficiently use a personal computer and software programs to complete tasks. Requires the ability to read and interpret information, maintain complex records, and solve administrative and other problems based on knowledge of established policies, procedures and technical knowledge of agency operations. Maintain effective working relationships with diverse populations. Must possess a valid motor vehicle operator’s license issued by the State of Virginia and a satisfactory driving record based on the City of Hampton and HSO criteria. Required to successfully complete a criminal history and background check. Any acceptable combination of experience and education may be considered.

ADDITIONAL REQUIREMENTS

Requires an acceptable background check to include a local and state criminal history check and sex offender registry check Requires pre-employment medical evaluation, drug testing and is subject to random alcohol and controlled substance testing. Must maintain a current & valid VA driver’s license with an acceptable driving record (no greater than -2 driving points) Must obtain certification through a Virginia Department of Criminal Justice Services (VDCJS) training academy at the Hampton Roads Criminal Justice Training Academy (HRCJTA) Must obtain and maintain a Virginia Department of Criminal Justice Services Firearms Certification upon successful completion of HRCJTA within the first year of employment

ENVIRONMENTAL HAZARDS

The job may risk exposure to extreme heat and/or cold, wet or humid conditions, noise, fumes, odors, moving machinery, electrical shock, traffic and toxic or caustic chemicals. Risk of exposure to bio-hazard communicable diseases and bodily fluids.

PHYSICAL AND DEXTERITY REQUIREMENTS

Must have the capability to hear, speak and see to communicate with the general public. Physical exertion may be required to climb stairs and over walls, run, bend, twist, reach, crawl through tight spaces, kneel in confined areas; sit for prolonged periods of time; move/push/pull or lift heavy objects exceeding 50 lbs; Subject to 24-hour call back for emergencies. Requires operation of standard office equipment.

ADDITIONAL REQUIREMENTS
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Salary45,069.00 - 45,069.00 Annual
Field
Corrections
Highest Educational Degree Required
High school diploma

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