Administrative Support Specialist

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Performs routine clerical duties which include: screening incoming calls; taking and transmitting messages; greeting visitors; entering data; maintains logs; making photocopies; faxing documents; and processing incoming and outgoing mail.
• Responds to requests for information from the general public, staff, and/or other interested parties; answers routine questions; directs callers/visitors to appropriate locations or staff; dispatches work orders.
• Prepares, reviews, processes and distributes a variety of routine correspondence, reports, information, paperwork, forms, mails, or other related information in assigned area of responsibility; and maintains records and database.
• Files documents alphabetically, numerically, or by other prescribed methods.
• Assists with gathering and preparing information for subpoenas under direct supervision.
• Manages a tracking system for all Incident and Disciplinary Reports.
• May perform bookkeeping activities, such as receiving money and preparing deposits, verify inmates cash accounts, and perform standard arithmetic calculations in maintaining financial records.
• May perform duties in the Lobby and/or Central Control when needed.
• Performs other related duties of a similar nature or level.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

• Requires a high school diploma or GED.
• At least one year of clerical, secretarial or related experience.