Sheriff's Records Specialist Level I/II

This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on:

2/14/25, 6/13/25, 10/10/25

Level 1 - $3,662.70 - $4,452.67/month
Level 2 - $4,115.08 - $5,000.76/month

The Sheriff's Records Specialist class performs a range of specialized technical clerical support duties in relation to law enforcement including, but not limited to the following: criminal records, warrants, civil process, and inmate booking and processing. This class is used strictly in the Sheriff's Department. Positions in this class vary in actual duties performed depending on the needs of the specific division assigned.

• Office practices and procedures
• Law enforcement and court forms and reports
• The legal terminology for law enforcement, judicial work and the various clerical procedures required under specific regulations
• Clerical, law enforcement, and court record keeping procedures
• Basic understanding of the California statutes relating to civil and criminal record keeping procedures and codes; the California Public Information Act; Penal Code; Vehicle Code; Evidence Code; Code of Civil Procedures; Civil Code; and other regulations related to law enforcement and court clerical procedures
• Modern office equipment and technology
• English grammar, spelling, and usage
• Principles and practices of customer service
• Basic math and accounting to perform cashiering duties and other calculations

• Perform law enforcement and civil clerical work involving independent judgment and accuracy
• Elicit information from department personnel, outside agencies, persons in custody and the general public
• Understand legal terminology; comprehend, interpret, explain, and apply legal codes and procedures
• Exercise considerable judgment, tact and common sense in assisting law enforcement and Court personnel, outside agencies and the public in questions regarding law enforcement and civil records
• Work independently and effectively within established guidelines
• Follow oral and written instructions
• Establish and maintain effective working relationships needed by work assignments
• Read, write and speak English at a level necessary for satisfactory job performance
• Utilize time management and multi-tasking capabilities
• Work effectively under time deadlines
• Learn specialized computer functions / programs
• Use telephone equipment and radio/telephone

• Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date.
• Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.
• Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date.
• Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.
• A resume may be included with your application, however it will not substitute for the information requested on the application.

• Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.
• The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.
• Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question.
• If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.
• Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.
• If you have no experience, write "no experience" for the appropriate question.
• For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.
• If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed, therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete.

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