Police Section Manager - Public Affairs

This recruitment is for the Public Affairs assignment area as a Police Section Manager. A successful candidate will have experience advising on and implementing strategic marketing and communications plans in support of a large division or department. This role will be responsible for managing a team of sworn and non-sworn individuals and will have general responsibilities which will include:

• Preparing marketing, branding, and crisis communication plans for community and organization-wide campaigns.
• Overseeing marketing campaigns, as well as internal and external communication and branding.
• Managing strategy and content for the Department’s social media channels.
• Managing media relations by building relationships with media partners and reporters, and preparing and distributing press releases.
• Overseeing communication efforts during emergency situations, including community outreach and town leadership.
• Overseeing engagement and outreach activities, operations, and events.
• Serving as a liaison with department divisions/sections; assists with the production of public information and marketing materials, website and social media content, graphics, photos, and videos.
• Directing and overseeing community policing needs, police community relations, responsiveness to citizen complaints, personnel investigations, and other similar activities.
• Managing the Department’s feedback and reporting channels, including but not limited to See Click Fix, Website contact/feedback, SPIDR Tech, Power Engage, etc.

The following is a list of incentives for Civilian/Professional staff in QCPD:

• Hiring Bonus/Incentive pay of $7,500 for Professional staff (All hiring bonuses are listed as the net-pay you will receive):
  • $1,000 after hire date.
  • $500 after successful completion of Position-Specific Training
  • $1,000 after successful completion of your probation
  • $2,500 after the successful completion of 1 year (after probation)
  • $2,500 after the successful completion of 2 years (after probation)
• Vacation & Sick time front-load

• For the Police Professional staff, at the time of hire you will receive a one-time addition of 80 hours of vacation and 80 hours of sick time.
• Vacation and sick time biweekly accruals at the normal rates for new hires.

• Education Bonus (if applicable)

• A one-time bonus for education/earned degree payable after successful completion of your probation.
• The degree must be from an accredited college or university with major course work in criminal justice studies, social sciences, business management, leadership, forensic science, psychology, or other degree related to the core functions of your position.
• The degree must be earned/awarded prior to your hire date. If you earn a degree following your hire date, you may qualify for a different educational incentive provided by the Town. More information will be provided during your initial orientation.
• If you have earned multiple degrees, you will receive the incentive specified for the highest degree earned/presented that relates to your core functions of your position.
• The incentive is as follows:

• Associate Degree: $500
• Bachelor Degree: $1,000
• Masters (or higher): $1,500
• Moving Expenses (if applicable)

• If a police department employee moves to within 30 miles of the Town borders after receiving a final offer of employment, that individual may be eligible for a one-time payment of potential expenses.
• Guidelines for this payment are as follows:

• In-state (Arizona) move under 90 miles: $250
• In-state (Arizona) move over 90 miles: $500
• Out-of-state move: $3,000
• Travel Reimbursement (if applicable)

• We will reimburse travel costs related to testing activities that occur after you have received a conditional offer letter. Must keep all receipts.
• The maximum daily reimbursement will be based on current GSA rates:

• Airfare: https://cpsearch.fas.gsa.gov/cpsearch/search.do
• Per Diem & Lodging: https://www.gsa.gov/travel/plan-book/per-diem-rates

JOB CLASSIFICATION SUMMARY

Positions assigned to this class are responsible for leadership, management, direction, and coordination of programs, services, and section-level operations. Incumbents are responsible and accountable for section planning and are charged with program supervision and implementation of services and/or programs.

DISTINGUISHING CHARACTERISTICS

This is a professional staff (non-sworn) employee in a management-level position, and is recognized as an organizational authority over police department staff serving as a second-level management classification. Work assignments may also involve directing and coordinating staff, projects, programs, long-range planning, budget, and policy development.

Public Affairs Assignment - Distinguishing Characteristics:

This position will primarily oversee and manage internal and external marketing, branding, engagement, information, and outreach strategies for the Police Department. This position specifically manages the department's social media channels, media relations, public relations, and communications efforts. This position manages and supervises a team of digital media, marketing professionals, community engagement officers, and public information officers.

ESSENTIAL DUTIES

The following are intended to describe core work functions of this classification. While the level and broad nature of essential duties may not change, specific work tasks will vary over time depending on the Town’s needs.

Manages staff by planning and prioritizing tasks, ensuring policy and procedure compliance, recommending changes and adjustments, and monitoring staff performance and development.

• Develops specialized plans and projects by identifying problems, implementing action plans, analyzing staffing loads, and providing input on projects.
• Improves services by analyzing data, identifying shortfalls, developing plans, setting priorities/goals, attending meetings, and improving services.
• Prepares and administers the annual budget for the section by forecasting expenditures, researching information, developing strategic plans, presenting proposals for approval, authorizing payments, and monitoring expenditures for recommended adjustments.
• Supervises employees and coordinates personnel-related activities to include, but not limited to, training, approving work schedules, recommending /approving personnel actions, coaching and counseling, establishing performance goals, and writing performance evaluations.
• Assigns, supervises, evaluates, inspects, and coordinates the activities of a division of the Police Department.
• Ensures staffing coverage for assigned shifts and the deployment of employees into appropriate areas.
• Keeps subordinates informed of new laws, department policies, and procedures; ensures compliance with all Town, state, and federal laws regarding law enforcement and adherence to all departmental rules, procedures, and guidelines.
• Conducts administrative duties including grant preparation, policy writing, team meetings, training, and inspections.
• Develops, reviews, and manages data, records, and reports related to section/division investigations, activities, and performance.
• Administers and manages special projects.
• Provides appropriate notifications for critical incidents or other designated situations.
• Represents the police department and serves as a liaison with other Town departments, external agencies, community leaders, businesses, and other stakeholders.
• Participates in community events and meetings.
• Responds to questions, provides information, resolves complaints, and promotes positive public and community relations.
• Performs and supervises internal investigations, reviews, and other audits.
• Provide work direction to and review the work of other employees.
• Performs related work as assigned.

Additional Essential Duties for the Public Affairs assignment:

• Manage strategy and content for the Department’s social media channels.
• Manage media relations by building relationships with media partners and reporters, and preparing and distributing press releases.
• Oversee communication efforts during emergency situations, including community outreach and town leadership.
• Prepare marketing, branding, and crisis communication plans for community and organization-wide campaigns.
• Oversees marketing campaigns, as well as internal and external communication and branding.
• Oversee engagement and outreach activities, operations, and events.
• Serves as a liaison with department divisions/sections; assists with the production of public information and marketing materials, website and social media content, graphics, photos, and videos.
• Directs and oversees community policing needs, police community relations, responsiveness to citizen complaints, personnel investigations, and other similar activities.
• Manage the Department’s feedback and reporting channels, including but not limited to See Click Fix, Website contact/feedback, SPIDR Tech, Power Engage, etc.

MINIMUM QUALIFICATIONS (at job entry)

Education and Experience:

• Bachelor's Degree from an accredited college or university in Public or Business Administration, Public Relations, Marketing, Communications, or a closely related field (for the Public Affairs assignment).
• 7 years of experience directly related to the area of assignment
• 3 years of progressively responsible supervisory experience directly related to the area of assignment
• An equivalent combination of directly related education and experience may be considered.
• Bilingual in English and Spanish is preferred.

LICENSING/CERTIFICATION REQUIREMENTS

• Valid AZ Driver’s License;

Special Requirements:

• Out-of-agency candidates must complete a thorough background investigation including a criminal history check and a polygraph examination.

KNOWLEDGE

• Management techniques and options to successfully motivate and supervise staff;
• Principles and practices of leadership, supervision, and training;
• Principal-based leadership and ethical decision-making;
• Budgeting and municipal finance principles and practices;
• Office management processes and procedures;
• Customer service procedures and techniques;
• Methods, objectives, and procedures of law enforcement records practices;
• Police department policies and procedures;
• Rules, regulations, laws, policies, and procedures governing the security and privacy of record information;
• Federal, state, and local laws as applicable to municipal law enforcement;
• Computerized criminal justice information systems;
• Contemporary legal issues, such as criminal, civil, and labor laws, and municipal ordinances that affect police agencies.
• Proper spelling, grammar, and punctuation;
• Laws, regulations, and policies regarding safe work practices; and,
• Standard office equipment, including the computer and programs relevant to the performance of applicable duties and responsibilities.

Public Affairs Assignment- Knowledge:

• A deep understanding of public safety communication, media management, and crisis communications;
• Law enforcement settings and public safety practices;
• Principles, objectives, and best practices of public information, public affairs, marketing, and digital content management;
• Municipal government operations and structures, including Town and departmental programs, policies, and functions;
• Journalistic standards and English grammar, spelling, and punctuation;
• Professional applications of research and writing skills;
• Media tactics, including interview techniques and preparation;
• Content development applications for digital, print, social media, and websites;
• Content management for websites, mobile applications, and social media platforms; and,
• Best practices related to web content and digital communications.

SKILLS

• Supervising, directing, and managing individuals, workgroups, and teams;
• Developing and maintaining a budget;
• Developing formal agreements and contracts with other agencies and communities;
• Effectively analyzing and resolving operational and procedural problems;
• Providing customer service;
• Planning and implementing programs;
• Solving problems and making sound decisions;
• Providing leadership and mentoring;
• Building consensus and cultivating adaptability;
• Managing stressful and complex situations;
• Interpreting and applying applicable laws, codes, regulations and standards;
• Managing time effectively while remaining agile and flexible;
• Using computers and related software applications;
• Communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and other interested parties sufficient to exchange or convey information and to receive work direction.

OVERALL PHYSICAL STRENGTH DEMANDS:

Physical Strength for this classification is indicated below with an “X”

Sedentary: Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.

X

Light: Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Medium: Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.

Heavy: Exerting 50-100 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly.

Very Heavy: Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly.

PHYSICAL DEMANDS:

C

F

O

R

N

Continuously

Frequently

Occasionally

Rarely

Never

2/3 or more time

1/3 to 2/3 of time

Up to 1/3 time

< 1 hour per week

Never occurs

Note: This is intended as a description of the way the job is currently performed. It does not address the potential for accommodation.

Physical Demand

Brief Description

C

F

O

R

N

Standing

Communicating with co-workers, observing work site, observing work duties

X

Sitting

Desk work

X

Walking

To other departments/offices/office equipment

X

Lifting

Supplies, files

X

Carrying

Supplies, files

X

Pushing/Pulling

File draws, tables and chairs

X

Reaching

For supplies, for files

X

Handling

Paperwork

X

Fine Dexterity

Computer keyboard, telephone pad, calculator, calibrating equipment

X

Kneeling

Filing in lower drawers, retrieving items from lower shelves/ground

X

Crouching

Filing in lower drawers, retrieving items from lower shelves/ground

X

Crawling

Under equipment

X

Bending

Filing in lower drawers, retrieving items from lower shelves/ground

X

Twisting

From computer to telephone, getting inside vehicles

X

Climbing

Stairs, step stool

X

Balancing

On step stool

X

Vision

Reading, computer screen, driving

X

Hearing

Communicating with co-workers and public and on telephone, listening to equipment

X

Talking

Communicating with co-workers and public and on telephone

X

Foot Controls

Driving

X

Other (Specify)

MACHINES, TOOLS, EQUIPMENT, SOFTWARE AND HARDWARE:

Standard office equipment; vehicle

ENVIRONMENTAL FACTORS:

D

W

M

S

N

Daily

Several Times Per Week

Several Times Per Month

Seasonally

Never

Health & Safety Factors

D

W

M

S

N

Health & Safety Factors

D

W

M

S

N

Mechanical Hazards

X

Respiratory Hazards

X

Chemical Hazards

X

Extreme Temperatures

X

Electrical Hazards

X

Noise and Vibration

X

Fire Hazards

X

Wetness/Humidity

X

Explosives

X

Physical Hazards

X

Communicable Diseases

X

Physical Danger or Abuse

X

Other (Specify Below

PROTECTIVE EQUIPMENT REQUIRED:

None

NON-PHYSICAL DEMANDS:

C

F

O

R

N

Continuously

Frequently

Occasionally

Rarely

Never

2/3 or more time

1/3 to 2/3 of time

Up to 1/3 time

< 1 hour per week

Never occurs

Description of Non-Physical Demands

C

F

O

R

N

Time Pressure

X

Emergency Situation

X

Frequent Change of Tasks

X

Irregular Work Schedule/Overtime

X

Performing Multiple Tasks Simultaneously

X

Working Closely with Others as Part of a Team

X

Tedious or Exacting Work

X

Noisy/Distracting Environment

X

Other (Specify Below)

PRIMARY WORK LOCATION:

X

Office Environment

Warehouse

Shop

Recreation/Neighborhood Center

Vehicle

Outdoors

Combination of Office, Vehicle and Field

Other (Specify Below)