Administrative Assistant 3

Administrative Assistant 3
Washington State Penitentiary (WSP)
Walla Walla, Washington

**Note: This recruitment may be used to fill future vacancies that may occur. **

The Department of Corrections (DOC) is seeking a highly motivated and qualified individual for the position of Administrative Assistant 3 at Washington State Penitentiary (WSP) located in Walla Walla, WA.

The Washington State Penitentiary is staffed 24-hours a day, 7 days a week. Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all offenders can learn to make choices that contribute to a safer society.

The Department of Corrections (DOC), as a partner in the criminal justice system, enhances public safety, administers criminal sanctions and programs in accordance with the law and provides leadership for the future of corrections in Washington State.

The Washington State Penitentiary (WSP) is comprised of 3 Close Custody Units, 3 Special Housing Units, 2 Intensive Management Units, 3Medium Units, 2 Minimum Housing Units and a Hospital. In all, WSP houses approximately 2,000 offenders and employees approximately 1,000 staff.

DOC is an organization that respects individuals for their unique qualities and strives to create a safe environment for individual uniqueness.

• Ability to maintain confidentiality and professionalism.
• Prepare rough drafts; formalize documents; confidential and sensitive material, and correspondence.
• Prepares background information in preparation for Associate Superintendent’s professional commitments.
• Maintain the Associate Superintendent’s calendar, effectively schedules the Associate Superintendent’s time and establishes priorities.
• Screens, prioritizes, and distributes the Associate Superintendent’s mail.
• Provides interpretation or explanation of the Associate Superintendent’s policies or viewpoints.
• Serves as liaison between Associate Superintendent and other staff members, transmitting assignments and requesting status information.
• Arrange group and/or conference meetings, prepare agendas, take minutes and document as required.
• Assist Secretary Senior for the East Complex CPM as necessary.
• Create, develop, maintain, and distribute appropriate reports to administrators and staff.
• Work with a high level of competency with systems and programs required to manage area of responsibility to maintain reporting and tracking structures.
• Coordinate and follow up on the work of others to ensure completion of required tasks, timely completion of monthly and quarterly reports and other necessary documents.
• Makes travel arrangements and monitor’s travel documents for the Chain of Command in accordance with policy.

Required:

• High School diploma or G.E.D.

AND

• Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.

OR

• Formal education and/or training in office management will substitute year-for-year for experience.

Desired:

• A Bachelor's degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher.

• Experience working in the Department of Corrections is highly desirable.

• The successful candidate will have the ability to work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; communicate effectively, both in writing and in speech; and maintain confidentiality.

• This position requires a high degree of independence, decision making skills, the ability to work with a minimal amount of supervision, dependability, flexibility, accuracy and proficiency and Microsoft Office applications.

• Have a good working knowledge of DOC policies, rules and regulations, and where to search for answers.

• Have strong work ethic, work as a team member, maintain confidentiality, work well with others.

For additional information about the agency, please visit doc.wa.gov.

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. **Please note: Phone number AND email address are required for all professional references.

Answers to supplemental questions must be verifiable with provided work history.

A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances will be disqualified from consideration.

Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing, and treatment will also be required. Employment is not contingent upon test results.

Telework Details

This is an onsite position and not allocated for telework.

What We Offer:

• As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

*The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email ctcooper@doc1.wa.gov. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.