The employee will perform a wide variety of tasks including maintaining records of purchases, pricing, and other important data, reviewing and analyzing all vendor and pricing options, maintain/update all vendor files, maintain agency credit card program to include employee training on agency credit card policies and procedures. Review all purchase requests for appropriate procurement method and documentation, and work with procurement manager to complete all other duties as needed.
Tasks: Generate financial reports; review expenditures; ensure compliance with audit samples; support related entities; assure adequate control of agency assets; complete assignments as directed; maintain work areas; report identified or potential safety, maintenance, or non-compliance issues; complete, update, submit required reports/documents/forms; provide back-up within the bureau; assist and organize bids for contracts/services/ equipment/supplies; maintain vendor files; generate reports; receive, route, and disperse telephone calls/messages; compose and type correspondence, reports, and other materials; maintain confidential files; maintain and update files/reports/documentation; organize and assemble requested information; scanning of documents; completes special projects; maintain record of equipment; conduct annual department wide property inventory; conduct research for equipment procurement; process purchase orders for office supplies; issue bid requests; review of contracts; maintain inventory records; process vendor invoices/expenditure reports; and train new staff or volunteers.