*This position is being re-posted. If you previously applied for this position, you would need to reapply.*
The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.
MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.
This position performs as an Executive Secretary and provides executive assistance to the Procurement, Monitoring, and Compliance Division Administrator and provides executive support to the Finance and Budget Division staff. This position is responsible for conducting research, reviewing correspondence to determine appropriate person to respond; prepares, reviews, and maintains correspondence and reports, provides information to other agencies and staff, schedules meetings, take and transcribes meeting minutes, prepares timekeeping for PMCD, Budget, Accounts Payable and Finance staff, creates job postings in NEOGOV, is the MDOC Surplus Coordinator and MI-TRAIN Administrator. The position is also responsible for the onboarding/offboarding of new staff, maintains and orders supplies, along with overseeing the printers and maintenance of printers located on the floor. This position requires a person who is independently motivated and able to be trusted with confidential information. Deadlines and stress levels associated with this position requires a person with composure and skill in human relations
View the job specification here.
View the position description here.Education
Educational level typically acquired through completion of high school.
Experience
Five years of office experience involving administrative support practices, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9Please answer the following questions and attach with the heading title of Supplemental Questions Attachment. Total response should be no longer than two pages.
- What project is your most significant career accomplishment and why?
- Tell me about a time you set a challenging goal for yourself and how you accomplished it.
- What value do you believe an executive secretary brings to a team?
New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training.
Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards.
As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application. Ethical Standards and Conduct (Note: you do not need to fill out the form)
Certain positions may require a criminal history background check.
The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.
All required documents must be attached and submitted at the time of application for further consideration. Applications must be submitted through NEOGOV to be considered.
Interested applicants who are attaching transcripts must attach a copy of your official college transcripts indicating the specific type of degree earned and the conferred/graduation date. (Un-official or web-based transcripts will not be accepted.) More information regarding what constitutes an official transcript can be found here (Download PDF reader). If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services toll free at 1-800-788-1766.