Police Records Supervisor

The Police Records Supervisor plans, organizes and supervises assigned employees involved in the maintenance and administration of police records within the City’s Police Department. Unit provides 24/7 coverage for a variety of essential law enforcement functions. Following initial training, newly assigned supervisor(s) may be assigned to evening/overnight shift. 

Education and Experience

• A high school diploma or General Educational Development (GED) equivalent.
• Any combination of training, education, and experience equivalent to three years of progressively responsible supervisory/administrative experience.
• Must have at least six months of Lead or Supervisory experience.
• Any equivalent combination of education and/or job-related experience that meets the minimum qualifications may be substituted.

Licensing, Certification and Other Requirements

• Obtain and maintain an Arizona Criminal Justice Information System (ACJIS) certification. Training is provided on duty and certification testing is completed within first six months of hire.
• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Other pertinent licenses and /or certifications may be required of some positions depending on division/department/service assignment.

Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following:

• Supervises employees and coordinates personnel-related activities to include, but not limited to: training, approving work schedules, recommending/approving personnel actions, coaching and counseling, establishing performance goals, and writing performance evaluations.
• Directs training programs and prepares performance appraisals on subordinate staff.
• Develops procedures for accuracy and data processing of records functions, including programs for retrieval of statistical data.
• Monitors and prepares written reports on Division statistics, information composites and procurement needs.
• Implements new policies and procedures where appropriate; insures compliance with State and national security as well as privacy laws and regulations.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position or that an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified  individuals with disabilities to perform the essential functions.

• Lift and carry files weighing up to 20 pounds.
• Climb, bend and stoop to reach files.
• Sits approximately 70%, walks approximately 10%, and stands approximately 20% of work day.
• Operates a variety of standard office equipment, which requires continuous and repetitive arm, hand and eye movements.
• Shift work including days, evenings, nights, weekends, and holidays to maintain 24-hour coverage of the Records Unit.
• May be required to work overtime.

• 12 Paid Holidays, which includes 1 Floating Holiday
• Vacation Accrual; starts at 10.3 hours/month
• Sick Leave Accrual; 8 hours/month
• Medical (which includes behavioral health coverage), Dental and Vision Benefits
• City Paid Basic Life Insurance (equal to one times employee annual salary); option of Supplemental Life Insurance
• Tuition Reimbursement; $2,500/year
• Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12% which includes a Long-Term Disability benefit
• Supplemental Retirement Plans through Nationwide; 457 
• Pet Insurance
• Bilingual pay compensation

• Fingerprinting search of the national FBI Database
• Criminal Background screening
• Drug Screen 

The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice.

PLEASE NOTE: Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis. Depending upon the job classification, education may not be substituted for work experience.

EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability.

When advised, reasonable accommodations will be made in order for an “otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR Receptionist at 480-312-2491. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR Receptionist at 480-312-2491. This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.