The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly employer here
This position coordinates office activities and performs all aspects of secretarial support to the Deputy Warden within the Facility. This position coordinates office activities (scheduling of activities, meeting room reservations, schedule interviews, etc.) schedule meetings, prepare and maintain office records, reports and correspondence on behalf of the Deputy Warden. This position receives, monitors, evaluates and prioritizes incoming verbal communication and written documentation. This position handles confidential information. This position will interpret policies and procedures, their supervisor's point of view, and serving as liaison to staff and management. This position may be required to conduct research and prepare materials for managerial decisions and will function as a management assistant. This individual also completes special projects and other duties as assigned. This position may also provide back-up coverage for the Warden's Secretary, when needed.EDUCATION:
Education typically acquired through the completion of high school.
EXPERIENCE:
Secretary 9
Four years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7,
OR
Four years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update transactions is an essential part of the work, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of Civil Service Rules, MDOC Employee Work Rules, Department Policy Directives, Facility Operating Procedures
Knowledge of MDOC functions, goals and practices. Ability to prioritize.
CERTIFICATES, LICENSES, REGISTRATIONS:
None required.
Note: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position. View the job specifications: Job Specifications
View the position description: Position Description - DW Secretary
The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.
****REQUIRED INFORMATION: Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards. As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application. Ethical Standards and Conduct (Note: you do not need to fill out the form)
New hires to the MDOC, along with previous MDOC employees that are returning after being away from the department for more than two years, will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training.
If you have questions or need assistance uploading and/or attaching your documents, please call the Office of Career Services at 800-788-1766.