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Police Business Manager

Holly Springs | NC

Posted Date 6/16/2025
Description

**This position is located in Holly Springs, N.C.**

POSITION SUMMARY
The Town of Holly Springs is searching for a Police Business Manager to serve at the Police Department. This position is responsible for the daily, administrative, financial and business transactions and functions that support the department in meeting its operational, and strategic organizational goals. Acquires and inventories the needed resources for the department to perform its mission, through standard, legal, municipal government procurement and accounting principles and procedures. Assures the maintenance of the vehicle fleet and department facilities. Supervises the quartermaster and administrative staff to ensure quality customer service, both internally and externally to the community.

SUPERVISORY RELATIONSHIPS
Reports to the Chief of Police. Works independently with general guidance from the Chief and Deputy Chief of Police to ensure coordination of objectives and priorities of the department. Supervises staff directly.

The work schedule is business hours with occasional evenings and weekends. The starting annual salary is $70,604.62 (Grade L). ESSENTIAL FUNCTIONS
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.
1. Manages the department’s budget under the direction of the Chief and coordination with the budget and finance departments.
2. Utilizes essential software and digital programs to track and update financial and procurement transactions
3. Initiates contracts and preliminarily reviews them for service parameters and procedural and legal compliance
4. Prepares requests for purchase, solicits quotes and acquires needed resources for the department within the guidelines of the Town’s procurement policy, and state and federal law and regulations.
5. Responsible for the efficient and accurate stocking, inventoring, distribution and tracking of administrative and operational resources and supplies
6. Coordinates the acquisition, upfitting, and maintenance of the department’s vehicle fleet
7. Ensures the cleaning, maintenance and repair of the department’s facilities
8. Supervises the Supply & Fleet Coordinator (Quartermaster), and administrative staff
9. Provides leadership and management to all assigned staff. Evaluates work on a regular basis to ensure maximum efficiencies and customer service.
10. Other duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES

? Knowledge of budgeting, accounting, and overall fiscal management principles and procedures
? Knowledge of all phases of standard, legal, municipal government procurement
? Knowledge of the Town and department’s operating requirements, policies, procedures, and practices; and local, State, and Federal regulations related to the administration of department programs and operations.
? Knowledge of municipal government contracting; including requests for purchase and solicitation of quotes
? Knowledge of New World–Enterprise Resource Planning (ERP) System
? Knowledge of expenditure tracking, budget coding and authorized modifications
? Knowledge of supply, inventory and tracking processes
? Knowledge of general building maintenance functions and requirements.
? Knowledge of management and supervisory principles and practices, including performance evaluation, employee counseling and mentoring
? Skill in analyzing complex administrative information and issues, defining problems and evaluating alternatives and recommending methods, procedures and techniques for resolution of issues.
? Ability to research and analyze detailed information and make appropriate recommendations.
? Ability to develop, interpret and implement regulations, policies, procedures, written instructions, general correspondence, and other department specific documents.
? Ability to adapt and take control of situations, dictating subordinate activities in a responsible manner.
? Ability to instruct and train in methods and procedures.
? Ability to organize, assign, and modify the work assignment of others, and (re)-establish priorities to meet deadlines.
? Ability to establish and maintain accurate records of assigned activities and operations.
? Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
? Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in fiscal priorities.
? Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
? Knowledge of current office practices and procedures.
? Knowledge of computer software consistent for this position.
? Ability to perform mathematical calculations required of this position.
? Ability to communicate clearly, concisely and effectively in English in both written and verbal form.
? Skill in researching and understanding complex written materials.
? Ability to prepare and maintain accurate and concise records and reports.
? Ability to apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
? Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
? Ability to handle sensitive interpersonal situations calmly and tactfully.
? Ability to maintain professionalism at all times.
? Ability to maintain effective working relationships with individuals within and outside the department.
? Ability to maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provisions of open records laws and other applicable State and Federal statutes and regulations.
? Ability to work the allocated hours of the position and respond after hours as needed.
? Ability to be available, on rare occasion, during inclement and severe weather events and other critical events to facilitate emergency purchases to complete mission essential functions.

PHYSICAL AND WORK ENVIRONMENT
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee’s supervisor.
• This work requires the occasional exertion of up to 50 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
Duties are generally performed indoors on a daily basis.


MINIMUM REQUIRED QUALIFICATIONS
• Bachelor's degree from an accredited college or university in finance, accounting, public administration or related field of study;
• Three (3) years’ progressively responsible experience in a related field and One (1) year of supervisory experience
• or an equivalent combination of training, education and experience
Salary70,604.62 - 105,917.00 Annual
Field
Police

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