POSITION SUMMARY
The Detention Secured Area Clerk is responsible for, completing detainee bookings and release data entry, assisting with on-line detainee forms, maintaining/issuing detainee tablets, completing court rounds, anything else that may be requested by the administrative staff. Which includes but not limited to officer Uniform inventory, passing indigent to detainees, and shredding documents. This position interacts with courts, law enforcement, attorneys; and local, state, and federal agencies across the United States. This position interacts with inmates and the public on a daily basis. This position is maintained in the secured area of the facility. ESSENTIAL DUTIES AND RESPONSIBILITIES
Tasks include but are not limited to:
- Completing Booking and releases (data entry only)
- Completed checks for wants and warrants.
- Greeting visitors and answers multi-line telephones.
- Handling mail and routine correspondence.
- Passing out, and accounting for detainee tablets.
- Completing indigent pass.
- Answering electronic detainee forms.
- Completing Officer uniform inventory.
- Performing all other duties as assigned.
SUPERVISORY CONTROLS
- This position performs under the general supervision of the Detention Administrator or designee. The employee uses own initiative and judgment to perform work in an independent and timely manner in accordance with precedents and established policies and procedures.
QUALIFICATIONS
- Education/Training/Experience: High school diploma or G.E.D.; 18 years of age and no felony convictions. Three years related experience.
- Experience Substitution: Two (2) years of college substitutes for two (2) years work experience.
- Licenses/Certification: Valid N.M. driver’s license with a good driving record. No DWI conviction within the past three (3) years.
- Desirable Qualifications: Associate Degree in related field. Knowledge of the legal system. Paralegal classes.
- Other. Post offer Drug Analysis Test and/or pre-employment physical. Driver’s license, Employment and criminal Background Investigation.
OTHER REQUIREMENTS
Ability to read, write, and understand written and oral instructions in English; must have working knowledge of computers and Microsoft Office; interact with occupants of the County buildings in a professional and friendly manner. Work independently using good judgment and decision making skills; work well with ever changing priorities and/or situations. Employee must know and understand County Personnel Policy as well as all County and departmental policies pertinent to the position. This position may require some out of town travel for training. Must be able to maintain an acceptable attendance record, be punctual and meet established deadlines.
Must have ability to deal with situations requiring tact and understanding and exercise good judgment when needed. Must remain alert at all times and be able to react quickly in an emergency situation. Must have ability to interact with inmates, supervisors, and staff members in a friendly manner. Must have the ability to work with a diverse population. Must be able to write intelligibly and complete reports. Must be able to communicate effectively, both verbally and in writing, including using computers and electronic equipment. Must be able to work with minimum supervision and be self motivated. Must have working knowledge of federal, state, county and departmental laws and policies pertinent to the position and have demonstrated skill in use of equipment utilized by the facility, as well as CYFD regulations and procedures regarding juveniles. Must possess the ability to write clear, concise reports.
Safety requirements: This position must comply with all safety guidelines of Chaves County and Chaves County Detention.
Physical demands: This position requires a variety of physical activities, generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, etc. Talking, hearing and seeing essential to the performance of the job. Common eye, hand, finger dexterity exist. Mental application utilizes memory for details, verbal instructions, discriminating thinking. Frequent local travel required in normal in course of job performance. Strength of arms, hands, legs, and back required in the performance of essential functions.
This position requires a variety of physical activities, generally involving muscular strain, such as walking, standing, stooping, sitting, reaching, etc. Talking, hearing and seeing essential to the performance of the job. Common eye, hand, finger dexterity exist. Mental application utilizes memory for details, verbal instructions, discriminating thinking. Frequent local travel required in normal in course of job performance. Strength of arms, hands, legs, and back required in the performance of essential functions.
Must be able to stand and walk up to two (2) hours at one. Must be able to sit for up to eight (8) hours at one time. Must be able to climb and descend stairs. Must be able to crouch and kneel for up to five (5) minutes at one time and one-half hour total per day. Must be able to bend at the waist for up to five (5) minutes at one time, and one-half hour total per day. Must be able to work with arms extended or bent for up to eight (8) hours at one time.
Work environment: Work performed primarily in indoor environment. Exposure to weather, dust, fumes, electrical currents, machine noises, and hazards of detention. Occasionally exposed to high work places and confined places, volatile materials, toxic materials. Worker will be exposed to poor ventilation due to enclosed conditions. Will be exposed to unpleasant odors resulting from poor personal hygiene of inmates. Worker performs duties alone and as part of a team. Worker hazards include being constantly subject to injury, death, or hostage situation; exposed at times to infectious diseases carried by inmates; constant high level of mental and emotional stress. Worker will be assigned to an eight (8) hour shift but will occasionally be required to work overtime.