Police Personnel Technician

• Graduation from high school or equivalent; and

• Two (2) years of experience providing clerical assistance with the daily operations of an office.

• Combination of education, training, and/or work experience equal to or higher than the requirements listed above as determined by Human Resources.

• Possession of an appropriate driver license for equipment operated and any license, training or certification required by law or regulation to complete assigned tasks.

The Police Personnel Technician performs experienced clerical work supporting defined activities within the Police Department.

An employee in this class is responsible for performing a variety of complex clerical and administrative functions, which require the application of some independent judgment. Supervision is received from an administrative official primarily through review of completed work. Work is evaluated through review of results attained.

• Completes several administrative functions for the department which may include payroll, budget, purchasing, account payables, property inventory, accounts receivables, or other specific functions as designated by the Chief.
• Maintains and updates organizational charts, tracks gains and losses for the department.
• Maintains personnel folders, creates new folders for all new files, archives personnel folders when employees resign or retire.
• Maintains, creates, and modifies spreadsheets, records, and reports as needed to track inventory, log payments, log project statuses, payroll entries and other information.
• Prepares and processes travel requests, personnel action forms, payroll, and other employee related documentation.
• Prepares personnel actions such as military leave, parental leave, FMLA, resignations, and new hires, and provides documentation as needed.
• Performs other duties as assigned.

• Knowledge of entry level bookkeeping, various data processing formats, accounting principles, procedures, terminology and methods as needed to complete such tasks as processing invoices, filings reimbursements, entering payroll and other associated financial functions.
• Knowledge of Federal, State, and City laws, rules, regulations, and policies as needed to ensure compliance with established mandates associated with assigned functional area(s).
• Ability to make sound judgements and recommendations based on objective observations and analysis as needed to effectively oversee and coordinate assigned functional duties.
• Ability to recognize if/when a decision can be made or if it should be escalated to a higher-level manager for input.
• Ability to perform complex mathematical computations such as percentages, fractions, exponents, and rounding with speed and accuracy as needed to ensure the integrity of data.
• Ability to be detailed in completion of job tasks as needed to ensure the integrity of information and allow for accurate data to be provided to management for consideration and effective decision making.
• Ability to operate office equipment associated with assigned function(s).
• Ability to establish and maintain effective working relationships with associates and the general public.

While performing the duties of this job, the employee is regularly required to use hands and fingers to hold or feel, reach with hands and arms, walk, talk and hear. The employee is occasionally required to stand, sit, climb, balance, stoop, and crouch. Specific vision abilities include near distance, far distance, color, peripheral vision, and depth perception.

The noise level in the work environment is usually moderate. Some jobs may require an employee to be exposed to outside weather conditions, wet and/or humid conditions.