Office Specialist II

Provide Administrative Support and Assistance to Correctional Staff and Correctional Administrators.

• Prepare and process documents; data entry.
• Originates confidential correspondence, reports, documents, and other written materials; edits written material for accuracy.
• Multitasking and Prioritizing workflow.
• May work with background checking software.
• Greet the public and answer questions, answer the phone and check in/process attorneys for visits.

• Works independently with little or no supervision.
• Excellent interpersonal skills.
• Detail-oriented.
• Excellent reading comprehension with the ability to read and understand policies.
• Maintain Confidentiality.
• Strong Work Ethic.
• Excellent written and verbal communication skills.

• An amazing benefits package including health, dental, vision, tuition reimbursement, and retirement plans.

• Providing clerical support, including answering telephones, responding to emails, managing calendars, taking minutes, and scheduling meetings.
• Participates in mandatory training and meetings.
• Writes and drafts correspondence, reports, documents, and/or other written materials.
• Understands and keeps up to date on policies and procedures.
• Maintains an office supply inventory.
• Assists Correctional Administrators with administrative tasks as assigned.

• Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• DHRM rules regarding promotions and transfers apply to the current state of Utah employees.